Top 3 Features Of An HRMS
An HRMS needs to have a solid foundation in the very first place. Also, the benefits of the modern technology should be incorporated into it. A surveyory survey of the marketplace will bring out that there is a wide variety of human resource management solutions available these days. However, further study will show that most of them are built for big organizations, and they are expensive to set up and maintain. Most of them are found to have been based on heavy-duty legacy technology. They also require the services of a battery of information technology consultants to keep them running.
On the other hand, most of the human resource management systems, which are designed for small organizations mainly, deal with typical HR work-flows, such as salary management, time-sheet or payroll management related services. But, in all cases, they lack noticeably the ability to combine two issues together. To be a practical investment choice for any size of organizations, a good HRMS solution should have all its HR functions and benefits integrated into the system. It should be dynamic, agile and robust so that the system can easily be kept abreast of ceaseless progress in the field of information technology. The system must also be designed on a tested and true foundation that should be easy-to-use and easy-to-maintain. For instance, to facilitate small companies, modern database like SQL Server or Access can be integrated with.
An HRMS should be easy-to-use and this is of top priority all. Most of the, non-technical users of such software face challenges during working with them. It is, therefore, essential to invest cautiously in such a product, and choose the one that can become part of the fabric of the whole HR department. If investors ensure that they will go for an HRM system that has three basic features as stated below, they can strike the best deal.
Wizards: Wizard-based software application makes it easy for users to upload or import information. It makes changes or updates, by implementing a set of simple instructions, such as 'fill-in the blank' types of instructions, rather than driving them to learn programs or call in the IT consultants.
HR Function-friendly Features: The system should be able to manage HR functions, such as payroll, recruitment and resume management, performance evaluation, time-sheet, and all such human resource management services, effectively in order that HR department can get relief from these works and concentrate on other significant organizational issues.
Role-based Function: Investors should look for if the software is competent to cater to the needs of a wide variety of people and their activities within a company. The software must appear seamlessly customized to their requirements. Role-based functions appear to become more and more significant in the HRM software marketplace. With having this feature, HR executives can define what an individual can see in the system. HR managers only can allow the team managers to have access to the database when they need information for their team or even can lock them out of the system database when they feel to do so.
The HR functions are characterized by flexibility. But, whatever changes come there, the basic features of them will always be inflexible. However, when changes are brought, the system should have a built-in feature allowing system upgrade, so that the existing system can adapt with the changed HR environment rapidly. Adaptability will help the system to cope with the future.